Review Procedure

Final approval to start any type of improvement or change will not be given until a full set of plans (Final Working Drawings) showing the full nature and impact of the proposed improvement has been submitted as required, appropriately reviewed and approved by the Town Architect. The Town Architect utilizes a simple review process that is designed to facilitate smooth coordination between all parties.

The Committee normally requires the following three sequential submittals:

1. Schematic
2. Preliminary
3. Final

Schematic Submission Requirements

All submissions must contain the following basic information:

A. Site Plan (1″ = 20′ minimum) showing:

• North arrow
• Building footprints with entries, porches, and balconies delineated, as well as overhangs shown with dashed lines
• Drives and walks, with dimensions of each
• Existing trees shown and those marked for removal
• Preliminary landscape

B. Floorplans (1/8″ = 1′ or 1/4″ = 1′) showing:

• Rooms dimensioned and labeled
• All windows and doors with swings shown
• Overall dimensions
• Total square footage broken down by floor into heated/cooled spaces, and outdoor spaces under roof

C. Elevations (1/8″ = 1′ or 1/4″ – 1′) showing all sides with:

• Porches, balconies, doors, and windows
• Principal materials specified with sizes
• Height of each floor, eave, and maximum height in relation to ground level
• Roof pitch

*Variances: If there are any variances to the Architectural Standards, submit a description of them and the justification based on merit or hardship.

Preliminary [DD] - CAD Drawings

All submissions must contain the following basic information:

A. Site Plan (1″ = 20′ minimum) showing:

• North arrow
• Building footprints with entries, porches, and balconies delineated, as well as overhangs shown with dashed lines
• Drives and walks, with dimensions of each
• Existing trees shown and those marked for removal
• Preliminary landscape

B. Floorplans (1/8″ = 1′ or 1/4″ = 1′) showing:

• Rooms dimensioned and labeled
• All windows and doors with swings shown, and sizes given
• Overall dimensions
• Total square footage broken down by floor into heated/cooled spaces, and outdoor spaces under roof

C. Elevations (1/8″ = 1′ or 1/4″ – 1′) showing all sides with:

• Porches, balconies, doors, and windows
• Principal materials specified with sizes
• Height of each floor, eave, and maximum height in relation to ground level
• Roof pitch

D. Section Details (3/4″ = 1′ or larger) showing:

• Typical wall section
• Eaves
• Door and window surrounds
• Porches [foundation and eaves]
• Foundation, water table, and/or skirtboard details
• Any other unique details, i.e. bay windows

*Variances: If there are any variances to the Architectural Standards, submit a description of them and the justification based on merit or hardship.

Final Submittal

A. Same as Preliminary Submittal

B. Landscape plan delineating existing trees, and trees to be removed, as well as new plantings labeled by common name.

*Note: Be sure to submit Construction Document Review paperwork before sending project out to big. This review checks the construction documents for compliance with the Architectural Standards, and verifies that recommendations made at the sketch review have been incorporated. The owner must submit a copy of the previous submission, with received comments, with this submittal to verify conformity. Conformity to applicable, local regulations and building codes is the responsibility of your architect or builder.

Liaison and Timing

To speed the review and approval process, all submittals should be as complete and as clear as possible. It is hoped that outright or qualified approval will be given on first submission. However, submittals will be returned when sufficient information is not supplied, and the entire review process will have to be repeated.

All liaison between the Town Architect and the lot owner must be in writing. All approvals or disapprovals, either complete and final, conditional, or qualified, will be in writing and signed by a Town Architect representative.

Inspections

Each architect must make a minimum of five inspections, and must certify in writing to the Town Architect that the improvements are being constructed in substantial accordance with the plans and specifications approved by the Town Architect after each inspection. This must happen prior to the construction.

Construction may not proceed into the next stage unless the owner’s architect has provided written certification that the preceding stages of construction are in compliance with the approved plans.

Required inspections are:

1. foundation
2. framing
3. cornice/shell
4. final building
5. final landscaping

Construction Requirements

During construction, tidiness of the site and conscientiousness toward neighboring lots will be of the utmost concern. Contractors’ sloppiness will not be tolerated. As recorded in the Covenants, each builder will be required to comply with the following:

• Each lot must have its own dumpster that must be emptied prior to overflow. All materials must be secured to prevent wind blocking.
• Each site must be cleaned of debris at the end of each day.
• Construction materials must be kept out of the right-of-way at all times.
• There must be absolutely no dumping of excess concrete or any other materials within Berry Farms.
• Each builder and owner are responsible for establishing property corners and construction staking. Only a licensed engineer should survey the property and locate proposed improvements.
• Each builder and owner is responsible for protecting all Berry Farms area infrastructure adjacent to and within the subject property.

Any deviation from the above will result in fines and necessitate immediate corrective measures at the owner’s and/or builder’s expense, and expose the owner and builder to additional liabilities.

Violations

Violations of the Covenants and Restrictions or the Design Guidelines will result in penalties in addition to required corrections. The Town Architect has the right to impose on the owner an initial fine of $500.00* for any one violation of the Covenants or Guidelines, a fine of $250.00* per day of continued or unremedied violation, and the payment of any attorney and or corrective costs involved.

*subject to change.